Privacy

Freight Passport is operated by Logixtecs Solutions LLC (“we”). This describes what the product processes, why, how long it is kept, and how it is destroyed.

Last updated 7 August 2026. Freight Passport is in active development and not yet generally available; this page describes the system as built.

Who the data is about

Our customer is a freight broker. Most of the personal data we process is about other people — a truck driver, or a member of staff at a warehouse — who are not our customers and who never signed up for anything. We treat that as the governing fact of the design rather than an edge case.

What we process

• Shipment data supplied by the broker or extracted from documents they upload: load reference, carrier name and MC/USDOT number, commodity, appointment window, facility, truck, trailer, plate and VIN. This is about vehicles and freight, not people.
• Driver name and mobile number. Held so a gate card can answer “is this the driver I was told to expect?” We do not collect a CDL number, a driver photo, a date of birth, or any biometric data.
• Recipient email addresses at the receiving facility, entered by the broker, so a gate card can be delivered.
• Account data for broker staff: name, work email, optional phone, role and office.
• Waitlist sign-ups: if you asked to be told when we launch, the address you typed and anything else you chose to add. Ask us and we will delete it.
• Attestation records: when someone confirmed or flagged a load, the time, and how strongly they were authenticated.

What we deliberately do not do

• We do not compute or store biometric identifiers — no face templates, no fingerprints.
• We do not track email opens or clicks. Our emails contain no tracking pixel and no rewritten links. This is enforced in our sending configuration, not just intended.
• We do not sell or rent personal data, and we do not use it for advertising.
• We do not handle payments, invoicing, or banking details. That data does not exist in the product.
• We do not buy or scrape contact lists. Every address we send to was entered by the broker who is responsible for that shipment.

Retention, and the two clocks

Two obligations pull in opposite directions: a cargo claim can be litigated for years, while personal data should not be kept indefinitely. The system resolves that in its structure rather than in a policy document.

• The custody record is pseudonymous and permanent. It records that an event happened and who attested to it by internal reference. It contains no names, no phone numbers and no email addresses, enforced by a database constraint rather than by convention. It is append-only and cannot be edited or deleted, including by us.
• The identity record is separate and destructible. A driver’s name and phone number are encrypted under a key generated for that driver alone and stored in exactly one place. Destroying that key renders the record permanently unreadable — including to us — while the custody chain still verifies.

Your rights

If you are a driver or a member of dock staff and you want to know what we hold about you, or want it destroyed, contact us at partners@logixtecs.com. You do not need an account and you do not need to go through the broker.

To stop receiving gate cards at a particular address, every email we send carries a link that stops sends to that address without affecting anyone else at the facility.

Who else processes it

• Amazon Web Services — hosting, storage and email delivery, in the US East (N. Virginia) region.
• Anthropic — reads uploaded freight documents to extract structured fields. Document content is not used to train models.
• Cloudflare — DNS and inbound email routing for our domain.
• Notion — stores waitlist sign-ups (the address you typed into the form on our home page, and nothing else). It is not used for any shipment data.

Security

Every record is scoped to the customer it belongs to and that scoping is enforced by the database itself, not by application code. Personal identifiers are encrypted. The custody ledger is hash-chained so that any alteration is detectable by a third party who does not have our keys.

To report a security issue or a suspicious email claiming to be us, write to phishing@freightpassport.ai.

Changes

If this page changes materially we will update the date above. Because the product is pre-release, we expect it to change.